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Privacy Policy
Last updatedÌýAugust 18, 2022
This privacy notice for ¶¶Òõ¶ÌÊÓƵ (“University,” “we,” “us,” or “our“), describes how and why we might collect, store, use, and/or share (“process“) your information when you use our services (“Services“), such as when you:
Questions or concerns?ÌýReading this privacy notice will help you understand your privacy rights and choices. If you do not agree with our policies and practices, please do not use our Services. If you still have any questions or concerns, please contact us atÌýUniversity.Communications@gallaudet.edu.
This summary provides key points from our privacy notice, but you can find out more details about any of these topics by clicking the link following each key point or by using our table of contents below to find the section you are looking for.
What personal information do we process?ÌýWhen you visit, use, or navigate our Services, we may process personal information depending on how you interact withÌý¶¶Òõ¶ÌÊÓƵÌýand the Services, the choices you make, and the products and features you use.
Do we process any sensitive personal information?ÌýWe may process sensitive personal information when necessary with your consent or as otherwise permitted by applicable law.
Do we receive any information from third parties?ÌýWe may receive information from public databases, marketing partners, social media platforms, and other outside sources.
How do we process your information?ÌýWe process your information to provide, improve, and administer our Services, communicate with you, for security and fraud prevention, and to comply with law. We may also process your information for other purposes with your consent. We process your information only when we have a valid legal reason to do so.
In what situations and with whichÌýtypes ofÌýparties do we share personal information?ÌýWe may share information in specific situations and with specificÌýcategories ofÌýthird parties.
How do we keep your information safe?ÌýWe haveÌýorganizationalÌýand technical processes and procedures in place to protect your personal information. However, no electronic transmission over the internet or information storage technology can be guaranteed to be 100% secure, so we cannot promise or guarantee that hackers, cybercriminals, or otherÌýunauthorizedÌýthird parties will not be able to defeat our security and improperly collect, access, steal, or modify your information.
What are your rights?ÌýDepending on where you are located geographically, the applicable privacy law may mean you have certain rights regarding your personal information.
How do you exercise your rights?ÌýThe easiest way to exercise your rights is by or by contacting us at University.Communications@gallaudet.edu. We will consider and act upon any request in accordance with applicable data protection laws.
Personal information you disclose to us
In Short:ÌýWe collect personal information that you provide to us.
We collect personal information that you voluntarily provide to us when youÌýregister on the Services,Ìýexpress an interest in obtaining information about us or our products and Services, when you participate in activities on the Services, or otherwise when you contact us.
Personal Information Provided by You.Ìý
The personal information that we collect depends on the context of your interactions with us and the Services, the choices you make, and the products and features you use. The personal information we collect may include the following:
Sensitive Information.
ÌýWhen necessary, with your consent or as otherwise permitted by applicable law, we process the following categories of sensitive information:
Payment Data.Ìý
We may collect data necessary to process your payment if you make purchases, such as your payment instrument number (such as a credit card number), and the security code associated with your payment instrument. All payment data is stored byÌýRaiser’s Edge by Blackbaud,ÌýTravelClick,ÌýCounselEarÌýorÌýNelnet. You may find their privacy notice links here:Ìý,Ìý,Ìý,always%20able%20to%20do%20so.&text=Except%20as%20set%20forth%20in,from%20you%20on%20our%20website.ÌýandÌýhttps://www.nelnet.com/privacy-and-security#:~:text=As%20stated%20above%20we%20do,Comply%20with%20the%20law.
All personal information that you provide to us must be true, complete, and accurate, and you must notify us of any changes to such personal information.
Information automatically collected
In Short:ÌýSome information — such as your Internet Protocol (IP) address and/or browser and device characteristics — is collected automatically when you visit our Services.
We automatically collect certain information when you visit, use, or navigate the Services. This information does not reveal your specific identity (like your name or contact information) but may include device and usage information, such as your IP address, browser and device characteristics, operating system, language preferences, referring URLs, device name, country, location, information about how and when you use our Services, and other technical information. This information is primarily needed to maintain the security and operation of our Services, and for our internal analytics and reporting purposes.
Like many businesses, we also collect information through cookies and similar technologies.ÌýYou can find out more about this in our Cookie Notice:Ìý/cookie/.
The information we collect includes:
Information collected from other sources
In Short:ÌýWe may collect limited data from public databases, marketing partners,Ìýand other outside sources.
In order to enhance our ability to provide relevant marketing, offers, and services to you and update our records, we may obtain information about you from other sources, such as public databases, joint marketing partners, affiliate programs, data providers,Ìýand from other third parties. This information includes mailing addresses, job titles, email addresses, phone numbers, intent data (or userÌýbehaviorÌýdata), Internet Protocol (IP) addresses, social media profiles, social media URLs, and custom profiles, for purposes of targeted advertising and event promotion.
In Short:ÌýWe process your information to provide, improve, and administer our Services, communicate with you, for security and fraud prevention, and to comply with law. We may also process your information for other purposes with your consent.
We process your personal information for a variety of reasons, depending on how you interact with our Services, including:
In Short:ÌýWe only process your personal information when we believe it is necessary and we have a valid legal reason (i.e.,Ìýlegal basis) to do so under applicable law, like with your consent, to comply with laws, to provide you with services to enter into orÌýfulfillÌýour contractual obligations, to protect your rights, or toÌýfulfillÌýour legitimate business interests.
If you are located in the EU or UK, this section applies to you.
The General Data Protection Regulation (GDPR) and UK GDPR require us to explain the valid legal bases we rely on in order to process your personal information. As such, we may rely on the following legal bases to process your personal information:
Ìý
If you are located in Canada, this section applies to you.
We may process your information if you have given us specific permission (i.e.,Ìýexpress consent) to use your personal information for a specific purpose, or in situations where your permission can be inferred (i.e.,Ìýimplied consent). You can withdraw your consent at any time.
In some exceptional cases, we may be legally permitted under applicable law to process your information without your consent, including, for example:
In Short:We may share information in specific situations described in this section and/or with the following categories of third parties.
Vendors, Consultants, and Other Third-Party Service Providers.ÌýWe may share your data with third-party vendors, service providers, contractors, or agents (“third parties“) who perform services for us or on our behalf and require access to such information to do that work.ÌýWe have contracts in place with our third parties, which are designed to help safeguard your personal information. This means that they cannot do anything with your personal information unless we have instructed them to do it. They will also not share your personal information with anyÌýorganizationÌýapart from us. They also commit to protect the data they hold on our behalf and to retain it for the period we instruct.ÌýTheÌýcategories ofÌýthird parties we may share personal information with are as follows:
WeÌýalsoÌýmay need to share your personal information in the following situations:
In Short: We may use cookies and other tracking technologies to collect and store your information.
We may use cookies and similar tracking technologies (like web beacons and pixels) to access or store information. Specific information about how we use such technologies and how you can refuse certain cookies is set out in our Cookie Notice:Ìý/cookie/.
In Short:ÌýWe keep your information for as long as necessary to fulfill the purposes outlined in this privacy notice unless otherwise required by law.
We will only keep your personal information for as long as it is necessary for the purposes set out in this privacy notice, unless a longer retention period is required or permitted by law (such as tax, accounting, or other legal requirements). No purpose in this notice will require us keeping your personal information for longer thanÌýthe period of time in which users have an account with us.
When we have no ongoing legitimate business need to process your personal information, we will either delete orÌýanonymizeÌýsuch information, or, if this is not possible (for example, because your personal information has been stored in backup archives), then we will securely store your personal information and isolate it from any further processing until deletion is possible.
In Short:ÌýWe aim to protect your personal information through a system of organizational and technical security measures.
We have implemented appropriate and reasonable technical and organizational security measures designed to protect the security of any personal information we process. However, despite our safeguards and efforts to secure your information, no electronic transmission over the Internet or information storage technology can be guaranteed to be 100% secure, so we cannot promise or guarantee that hackers, cybercriminals, or other unauthorized third parties will not be able to defeat our security and improperly collect, access, steal, or modify your information. Although we will do our best to protect your personal information, transmission of personal information to and from our Services is at your own risk. You should only access the Services within a secure environment.
In Short:ÌýIn some regions, such asÌýthe European Economic Area (EEA), United Kingdom (UK), and Canada, you have rights that allow you greater access to and control over your personal information.ÌýYou may review, change, or terminate your account at any time.
In some regions (likeÌýthe EEA, UK, and Canada), you have certain rights under applicable data protection laws. These may include the right (i) to request access and obtain a copy of your personal information, (ii) to request rectification or erasure; (iii) to restrict the processing of your personal information; and (iv) if applicable, to data portability. In certain circumstances, you may also have the right to object to the processing of your personal information. You can make such a request by contacting us by using the contact details provided in the sectionÌý“HOW CAN YOU CONTACT US ABOUT THIS NOTICE?”Ìýbelow.
We will consider and act upon any request in accordance with applicable data protection laws.
If you are located in the EEA or UK and you believe we are unlawfully processing your personal information, you also have the right to complain to your local data protection supervisory authority. You can find their contact details here:Ìý.
If you are located in Switzerland, the contact details for the data protection authorities are available here:Ìý.
Withdrawing your consent:ÌýIf we are relying on your consent to process your personal information,Ìýwhich may be express and/or implied consent depending on the applicable law,Ìýyou have the right to withdraw your consent at any time. You can withdraw your consent at any time by contacting us by using the contact details provided in the sectionÌý“HOW CAN YOU CONTACT US ABOUT THIS NOTICE?”Ìýbelow.
However, please note that this will not affect the lawfulness of the processing before its withdrawal, norÌýwhen applicable law allows,Ìýwill it affect the processing of your personal information conducted in reliance on lawful processing grounds other than consent.
Opting out of marketing and promotional communications:ÌýYou can unsubscribe from our marketing and promotional communications at any time byÌýclicking on the unsubscribe link in the emails that we send,Ìýor by contacting us using the details provided in the sectionÌý“HOW CAN YOU CONTACT US ABOUT THIS NOTICE?”Ìýbelow. You will then be removed from the marketing lists. However, we may still communicate with you — for example, to send you service-related messages that are necessary for the administration and use of your account, to respond to service requests, or for other non-marketing purposes.
Account Information
If you would at any time like to review or change the information in your account or terminate your account, you can:
Upon your request to terminate your account, we will deactivate or delete your account and information from our active databases. However, we may retain some information in our files to prevent fraud, troubleshoot problems, assist with any investigations, enforce our legal terms and/or comply with applicable legal requirements.
Cookies and similar technologies:ÌýMost Web browsers are set to accept cookies by default. If you prefer, you can usually choose to set your browser to remove cookies and to reject cookies. If you choose to remove cookies or reject cookies, this could affect certain features or services of our Services. To opt out of interest-based advertising by advertisers on our Services visitÌý.ÌýFor further information, please see our Cookie Notice:Ìý/cookie/.
Most web browsers and some mobile operating systems and mobile applications include a Do-Not-Track (“DNT”) feature or setting you can activate to signal your privacy preference not to have data about your online browsing activities monitored and collected. At this stage no uniform technology standard for recognizing and implementing DNT signals has been finalized. As such, we do not currently respond to DNT browser signals or any other mechanism that automatically communicates your choice not to be tracked online. If a standard for online tracking is adopted that we must follow in the future, we will inform you about that practice in a revised version of this privacy notice.
In Short:ÌýYes, if you are a resident of California, you are granted specific rights regarding access to your personal information.
California Civil Code Section 1798.83, also known as theÌý“Shine The Light”Ìýlaw, permits our users who are California residents to request and obtain from us, once a year and free of charge, information about categories of personal information (if any) we disclosed to third parties for direct marketing purposes and the names and addresses of all third parties with which we shared personal information in the immediately preceding calendar year. If you are a California resident and would like to make such a request, please submit your request in writing to us using the contact information provided below.
If you are under 18 years of age, reside in California, and have a registered account with Services, you have the right to request removal of unwanted data that you publicly post on the Services. To request removal of such data, please contact us using the contact information provided below and include the email address associated with your account and a statement that you reside in California. We will make sure the data is not publicly displayed on the Services, but please be aware that the data may not be completely or comprehensively removed from all our systems (e.g., backups, etc.).
In Short:ÌýYes, we will update this notice as necessary to stay compliant with relevant laws.
We may update this privacy notice from time to time. The updated version will be indicated by an updatedÌý“Revised”Ìýdate and the updated version will be effective as soon as it is accessible. If we make material changes to this privacy notice, we may notify you either by prominently posting a notice of such changes or by directly sending you a notification. We encourage you to review this privacy notice frequently to be informed of how we are protecting your information.
If you have questions or comments about this notice, you may email us at University.Communications@gallaudet.edu or by post to:
¶¶Òõ¶ÌÊÓƵ800 Florida Ave. NEWashington,ÌýDCÌý20002-3600United States
Based on the applicable laws of your country, you may have the right to request access to the personal information we collect from you, change that information, or delete it. To request to review, update, or delete your personal information, please send an email to University.Communications@gallaudet.edu.